Stanford
Software at Stanford

Microsoft Copilot Ordering Instructions

Stanford’s Microsoft 365 Volume License Agreement currently runs from November 1, 2024 to October 31, 2028 (“Agreement”).  The annual term is November 1st  to October 31st of the subsequent year. All orders placed are prorated and co-termed with the Agreement. Please note that not all Microsoft 365 applications are available at Stanford.  To Learn more, please visit Microsoft 365 Supported Applications and  Microsoft 365 Tools That Are Not Available at Stanford. Some Microsoft applications can be purchased from our Microsoft Authorized Reseller, CDWG, but are not supported by University IT.

 

ORDERING PROCESS FOR NON-UIT ORDERS

  1. Please email Tyler Warren, Executive Account Manager tylewar@cdwg.com  (CDW Government, LLC, Stanford Payee/Supplier No. 500596) with the following information:
  • Email Subject Line Description: [Stanford:Copilot (insert name of business unit/school]
  • Name of your business unit/school
  • Bill To/Ship to Address
  • Billing Contact Email
  • Number of License

CDWG will provide you with a quote within 2 business days. You can then process a Purchase Order (PO) through Campus Procurement Services directly.  Please ensure the PO matches the quote line by line. UIT is not an approver for such PO. 

  1. Order Confirmation: Once you have placed the PO to CDWG, please submit a ServiceNow Ticket to Academic Software Licensing with the following information:
  • Stanford PO Number
  • Number of License 
  • SUNet ID for the user(s)
  1. Invoice: CDWG will invoice for each prorated or annual term as detailed in the quote.  
  2. Pcards and Blanket POs will not be accepted. 

 

ORDERING PROCESS FOR UIT ORDERS ONLY

  1. Please email Tyler Warren, Executive Account Manager tylewar@cdwg.com (CDWG) with the following information:
  • Email Subject Line Description: [Stanford: Copilot, UIT]
  • Bill To/Ship to Address
  • Billing Contact Email
  • Number of License
  1. CDWG will provide you with a quote within 2 business days.   Once you have a quote, please submit a ServiceNow Ticket to UIT Vendor Management
  • Select “Request purchase requisition.”
  • Attached the Quote, enter all required data, and provide SUNet ID for the user(s). 
  1. Pcards  and Blanket POs will not be accepted. 

 

Delivery and In-App Access

The estimated license provisioning schedule is approximately 7 business days from receipt of PO. 

If a user has a Copilot license, they will see the Copilot feature within supported Microsoft 365 applications like Word, where it will appear as a dialog or option on the ribbon. No notice is generated when services are enabled for accounts, but confirmation that such action was taken will be noted in the ServiceNow Ticket.

 

Customization, Troubleshooting and Support

Copilot is not a fully supported technology at Stanford, but we offer access to the tool with the understanding that users will independently learn and utilize it. Currently, Copilot is in a testing or verification phase, and there is no documentation or support structure from UIT. However, Microsoft provides a comprehensive Learning Hub with information on accessing and using Copilot: https://learn.microsoft.com/en-us/copilot/